Information Sharing Project
Part of: Doing Data Differently
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The Promise Scotland was part of a project, led by the Data for Children Collaborative, exploring the barriers to data and information sharing relating to care experienced children in Scotland.
The project looked at how these barriers can be understood and overcome.
It produced nine interim reports and resources - and from these, four guides and five infographics - so you can choose the level of detail that suits the time you have.
We supported their creation as part of a wider project group within The Data for Children Collaborative, which included:
Who are the four guides for, and how can they help you?
The guides have been created for:
- Senior leaders and managers
- Regulation and policy teams
- Frontline workers
- Data protection specialists
They can help you to:
- understand why data and information sharing of this nature so often falters across Scotland's public services.
- see the connections between barriers which are legal, cultural and technical— and which are often viewed in isolation.
They act as tools to help you create change in your own organisation, and alongside your key partners. Each guide has a one-page infographic version, and there is also an infographic for children and families.
If you want more detail, the guides draw on the interim reports and resources listed below.
Resources
Guide for senior leadership and management
You can use this guide to:
- model a culture of safe, confident data sharing
- inform investment and partnership decisions on the premise that service fragmentation is a system design problem, rather than a frontline performance issue.
It can help you to understand organisational conditions which influence effective information sharing, so you can identify practical opportunities for improvement.
Guide for data protection specialists
You can use this guide to:
- reflect on your own data sharing practice
- advocate for simpler, standardised procedures that reduce reliance on single experts.
It can help you understand the legal, regulatory and practical considerations which influence effective information sharing.
It can also help you to identify opportunities which enable appropriate and responsible sharing, while protecting individuals’ rights and information.
Guide for frontline workers
This guide supports you to:
- reflect on current practice
- build confidence,
- identify opportunities for improvement
- contribute to conversations about how information can be shared appropriately to support children, young people and families.
Guide for regulation and policy organisations
This guide supports you to:
- reflect on current arrangements
- identify opportunities for improvement,
- strengthen consistency and collaboration
- consider practical actions that could support better data and information sharing across public services.
It can help you if you shape data-sharing policy, regulation or national guidance, and need to understand whether those frameworks enable or obstruct the sharing they’re meant to support.
Infographic for senior leadership
A concise view of the organisational change required to keep the promise, distilling how culture, processes, training and systems interact to enable or obstruct information sharing.
Infographic for data protection specialists
A concise overview of data protection considerations around sharing data and information appropriately.
Infographic for frontline workers
A practical orientation around what helps frontline staff share information confidently and safely.
Infographic for regulation and policy organisations
Overview of regulatory and policy considerations that can shape organisational data and information sharing.
Download the infographic for regulation and policy organisations.
Infographic for children and families
An infographic for care experienced children, young people and their families on what information is kept about you, who can see it, and how to ask for it.
Delivering a Data Protection Impact Assessment: Overview and Template Pack
A DPIA template pack and example DPIA to support organisations in understanding and documenting risks, roles and responsibilities associated with data sharing.
Visualising the art of the possible: Sandbox demonstrator (slide deck)
A practical demonstration environment exploring how person-centred, transparent and secure data sharing could be represented and understood.
Isla's composite data flow journey (slide deck)
A presentation exploring the use of composite stories to understand how data and information moves between organisations and systems.
The current state of public service integration: Summary
This summary gives an assessment of the systems and architecture which underpin public service integration and data sharing across organisations.
Exploratory research into workforce training for data sharing
Research examining the training and development needs of the workforce in relation to data and information sharing.
A review of what good data sharing looks like
A review of international examples of effective data and information sharing, alongside examples of progress and successful practice in Scotland.
A transparency tool for data flows: Ontology report and diagrams
Work exploring a way to visualise who can access a care-experienced child’s data within complex information-sharing arrangements.
Engaging data protection specialists and frontline workers: Findings on data sharing for care-experienced children
Research examining organisational approaches to risk, and how risk influences data and information-sharing decisions.
Assessment of organisational risk maturity in data sharing
Research examining organisational approaches to risk, and how risk influences data and information-sharing decisions.
Understanding and overcoming barriers in data and information sharing relating to care experienced children across public sector agencies and organisations in Scotland
A learning story around data and information sharing from members of the Data for Children Collaborative.